Hours Calculator
One day, a whole pay period, or the pay that follows.
FREE - DAY, WEEK OR FORTNIGHT - RUNS ON YOUR DEVICE
Your hours and pay stay on your device
- 5views in one panel
- 15mpayroll rounding
- 2 wkpay period
- Printor save as PDF
What you can count on
- 0data sent
- Hours and pay rate never leave the page
- Nothing is stored between visits
- 5ways to fill it in
- One day, or several punches on that day
- A week, a fortnight, or the printable sheet
- 100%in your browser
- No server does the arithmetic
- Refresh the page and it is gone
Hours Calculator at a glance
- Input formats
- Times, breaks, rate, overtime rule
- Output formats
- Hours, decimals, overtime, pay
- Payroll rounding
- Nearest 5, 6 or 15 minutes
- Pay period
- One week or two
- Printing
- Print or save as PDF
- Batch
- Up to 14 days, two pairs each
- Order of operations
- Round, subtract, then break
- Week layout
- Monday first; week 1 / week 2
- Rows and clearing
- No row cap, plus Clear all
- Price
- Free
- Account required
- No
How to use Hours Calculator
- 1
Pick how much to work out
The row of buttons switches between one day, several punches on one day, a whole period, period with pay, and the printable sheet.
- 2
Enter the times
Type each start and end time, and the unpaid break in minutes. Set payroll rounding if your employer rounds punches.
- 3
Read the totals, or print
Totals update as you type. Add an hourly rate for gross pay, or press Print to put the sheet on paper or into a PDF.
Frequently asked questions
Where are the week and the pay fields?
On the row of buttons above the times. 'A whole period' opens the seven-day grid, 'Period and pay' adds an hourly rate and an overtime multiplier, and 'Printable sheet' lays the same grid out for paper.
How does payroll rounding work?
Each punch moves to the nearest mark, not the day's total. On quarter hours, clocking out at 9:07 counts as 9:00 and 9:08 counts as 9:15. Rounding only downwards is not offered, because it would shave paid minutes off every shift.
Does it handle shifts that cross midnight?
Yes. A start of 22:00 and an end of 06:00 is counted as eight hours, not minus sixteen.
Can I do a two-week pay period?
Yes. Set the pay period to two weeks and the grid grows to fourteen days. Overtime is still worked out one week at a time, so 45 hours then 35 is five hours of overtime, not none.
Can I print the sheet or save it as a PDF?
Yes. Fill in a period and press Print. The employee, company and period lines you typed print above the grid, with signature lines below, and your browser's Save as PDF makes it a file.
Is anything I type sent anywhere?
No. Your hours, your rate and your employer's name are worked out on this page and never leave it. Close the tab and they are gone.
Rounding, Overtime and What a Payroll Sheet Needs
Start with one day, then switch the panel to several punches, a whole week or fortnight, or the printable sheet. What you typed follows. Breaks come off, overtime splits out, and an hourly rate gives gross pay.
- Payroll rounding is a rule about punches, not about the day's total. The regulation that allows it also forbids a rule that only ever rounds down.
- Overtime is a weekly test even on a fortnightly sheet, so each week is scored on its own before the two are added together.
Full specification
| Input formats | Start and end times in HH:MM, break minutes, an hourly rate, and an overtime threshold you set yourself. |
|---|---|
| Output formats | Hours and minutes, decimal hours to 2 or 4 places, regular and overtime split out, and gross pay. |
| Payroll rounding | Each punch moves to the nearest 5, 6 or 15 minutes, or stays exact. Rounding only downwards is not offered. |
| Pay period | One week or two. A fortnight is scored one week at a time, so overtime stays a weekly test. |
| Printing | The grid prints on its own, with employee, company and period above it and two signature lines below. |
| Batch | Up to fourteen days at once, each with two clock-in and clock-out pairs. |
| Order of operations | Punches are rounded first, then subtracted, then the break comes off. Rounding before the subtraction changes the total. |
| Week layout | A week starts on Monday. Choose a fortnight and each row is tagged week 1 or week 2 so the two are never confused. |
| Rows and clearing | Add as many rows as you need; there is no cap. Clear all empties the sheet in one go rather than row by row. |
| Price | Free |
| Account required | No |
Keep going with the same files
All time tools: Time tools on SPOTTOOLS